The blog from team WholeCell on best practices for device wholesalers

Introducing the WholeCell <> QuickBooks Integration

Dec 06, 2018 by Brennan Zelener

Now you can automatically sync your financial information from WholeCell to QuickBooks. This integrations syncs:

  • Purchase Orders (WC -> QB)
  • Invoices (WC -> QB)
  • Payments (QB -> WC)
  • Inventory COGS value from invoices (WC -> QB)

Purchase Orders

Purchase Orders sync to QuickBooks when you click the Sync button.

Your devices will show up on a QuickBooks Bill or PO (your choice), grouped by their model and condition. To avoid redundancy WholeCell does not create inventory in QuickBooks, but instead creates an item called "WholeCell Inventory" (or whatever you choose) with the description as the device model and details.

Invoices

Invoices sync to QuickBooks when you click the Sync button.

Devices show up on a QuickBooks Invoice immediately, grouped by their model and condition.

Payments

When a payment is recorded in QuickBooks on an invoice, either automatically or via manual entry, the invoice in WholeCell will be marked as paid.

Inventory COGS value from invoices

When an invoice is paid, WholeCell will create a journal entry in QuickBooks to transfer the COGS (cost of goods sold) total of the devices on the invoice from your Inventory asset account to your COGS expense account.

Since WholeCell knows your cost for each device (thanks to serialization) it can share the exact COGS with QuickBooks to keep your inventory asset account accurate.

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